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• 2025 West Virginia Annual Meeting - Attendee Registration

  • When
    20 Sep 2025
  •  
    7:00 AM - 5:00 PM
  • Location
    Charleston Coliseum and Convention Center

  Register

  
  

  
  

  Agenda

  
  

  
  

  ATTENDEE REGISTRATION

   - Register at the left of this screen.

  
  

  FIT JEOPARDY CONTEST

  Register for the FIT JEOPARDY Contest through your fellowship program.

  Deadline for FIT JEOPARDY is September 1st

  NOTE: FIT JEOPARDY contestants must still register for the conference (link at the left of this screen).

  
  

  POSTER CONTEST

  Submit Your Poster HERE

  NOTE: POSTER PRESENTERS must still register for the conference (link at the left of this screen).

  
  

  Cardiology Research Conference Poster Requirements

  General Requirements

  1. Eligibility:

  • Open to professionals and students in the field of cardiology and cardiovascular research.
  • Submissions must be original work.

  2. Submission Deadline:

  • All abstracts must be submitted by September 10th 2025.

  3. Abstract Guidelines:

  • Maximum 300 words.

  • Include title, authors, affiliations, background, methods, results, and conclusion.

  • Abstracts must be submitted in English.

  4. Poster Dimensions:

  • Standard poster size: 48 inches (width) x 36 inches (height).

  • Posters must be readable from a distance of 3 feet.

  5. Presentation:

  • All presenters must be registered participants of the conference.

  • Each poster will have a designated time slot for presentation and Q&A.

  

  Poster Types

  Case Posters
  

  Categories:
  

  • Clinical Cases: Unique or rare clinical presentations, innovative diagnostic procedures, and novel treatment approaches.
  • Interventional Cases: Detailed reports on interventional procedures, including new techniques and devices.
  • Complications: Analysis and management of complications arising from cardiovascular interventions or treatments.

  Requirements:

  • Title: Clearly indicate the type of case.
  • Patient Information: Age, gender, and relevant medical history (ensure patient anonymity).
  • Case Description: Detailed narrative of the case.
  • Diagnostic Workup: Include imaging, lab results, and other relevant data.
  • Treatment and Outcomes: Description of treatment, interventions, and patient outcomes.
  • Discussion: Insights, learning points, and relevance to clinical practice.
  • References: Cite relevant literature.

  Research Posters

  Categories

  • Basic Science: Cellular and molecular cardiology research, including genetics, pathophysiology, and experimental studies.
  • Clinical Research: Studies involving patient populations, clinical trials, and epidemiological research.
  • Health Services and Outcomes Research: Research on healthcare delivery, policy, outcomes, and cost-effectiveness.
  • Innovations and Technology: Development and application of new technologies, devices, and digital health solutions.

  Requirements

  • Title: Reflect the research focus and scope.
  • Introduction: Background and rationale for the study.
  • Methods: Study design, population, data collection, and analysis techniques.
  • Results: Clear presentation of data, including tables, graphs, and statistical analysis.
  • Conclusion: Summary of findings, implications for cardiology, and future research directions.
  • Acknowledgments: Funding sources and contributions from other researchers or institutions.
  • References: Cite relevant literature.

  

  Additional Requirements

  • • Poster Setup:
    • • Posters must be set up by 7:30 a.m. on the day of the conference.
      • Each poster will be assigned a specific location in the poster hall.
    • Poster Removal:
    • • Posters must be removed by 5:00 p.m. on the day of the conference.
      • Any posters not removed by the deadline will be discarded.
  • • Judging Criteria:
  • • Originality and innovation.
    • Scientific rigor and methodology.
    • Clarity of presentation and visual appeal.
    • Relevance to cardiology and potential impact on the field.
  • • Awards:
  • • Awards will be given for the best poster in each category.
    • Criteria for awards include scientific merit, originality, and quality of presentation.

  By following these requirements, participants will ensure that their posters meet the standards for presentation at the cardiology research conference.

  
  

  

  Lodging Information

  Holiday Inn Express - Charleston Civic Center has provided a discounted room block available until 08/29/2025. 

  The reservation link follows:   WV ACC Conference block booking link

  
  

  

  Sponsorship Information

  • Exhibitor - $2,500
  • Breakfast Sponsorship (1 available) - $5,000 (Does not include cost of food and beverage) - Speaker Opportunity
  • Break Sponsorship (3 available) - $4,000
  • Lunch Sponsorship (1 available) - $5,000 (Does not include cost of food and beverage) - Speaker Opportunity
  • FIT Jeopardy Sponsorship (2 available) - $3,000
  • Friday Welcome Reception Sponsorship (1 available) - $3,000 (Does not include cost of food and beverage)
  • Title Sponsorship - $10,000
  • Friday Dinner Meeting Sponsorship (1 available) - $5,000 (Does not include cost of food and beverage) - Speaker Opportunity

  CLICK HERE TO REGISTER AS A SPONSOR/EXHIBITOR (separate registration)

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• 2025 West Virginia Annual Meeting - SPONSOR REGISTRATION ONLY

  • When
    20 Sep 2025
  •  
    7:00 AM - 5:00 PM
  • Location
    Charleston Coliseum and Convention Center

  Register

  2025 Annual Meeting
  - Sponsor Registration ONLY

  This is not for regular attendee meeting registration.

  You can register for the meeting via this link: ATTENDEE REGISTRATION

  
  

  

  Link: Sponsor Package PDF 

  (pdf file includes more information and offline registration)

  
  

  Sponsorship Opportunities

  • Exhibitor - $2,500
  • Breakfast Sponsorship (1 available) - $5,000 (Does Not Include the Cost of Food, Beverage and Speaker) - Speaker Opportunity
  • Break Sponsorship (3 available) - $4,000
  • Lunch Sponsorship (1 available) - $5,000 (Does Not Include the Cost of Food, Beverage and Speaker) - Speaker Opportunity
  • FIT Jeopardy Sponsorship (2 available) - $3,000
  • Friday Welcome Reception Sponsorship (1 available) - $3,000 (Does Not Include the Cost of Food and Beverage)
  • Title Sponsorship - $10,000
  • Friday Dinner Meeting Sponsorship (1 available) - $5,000 (Does Not Include the Cost of Food, Beverage and Speaker) - Speaker Opportunity

  
  

  Lodging Information

  Holiday Inn Express - Charleston Civic Center has provided a discounted room block available until 08/29/2025. 

  The reservation link follows:   WV ACC Conference block booking link

  
  

  Show details